Facilities Scheduler
 
"The rSchoolToday Facilities Scheduler is a fantastic product. The ease of setting up and using this program allows us to manage our day to day facility use in our huge district. I would definitely recommend this program to everyone."
Marv Johnson Jr.
Facilities Scheduler, Rec/Athletic Supervisor
Anoka-Hennepin School District, MN

 

The rSchoolToday Facilities Scheduler is the most comprehensive scheduling system available.  It provides real-time views of all activities in all buildings and locations within your school or District. Facilities Scheduler shares data in real-time with the rSchoolToday Athletic Scheduler, School Web Calendars, and Maintenance Requests to provide effortless scheduling and automated conflict-checking across your whole organization.

No MORE multiple-entry of activities and events across departments!!
The Facilities Scheduler handles the whole spectrum of booking buildings, rooms, fields and equipment for all school activities plus all community use of your spaces. This includes scheduling, paperless public requests, paperless submission of insurance liability forms, contracts, automatic notifications, e-invoicing, tracking client history, secure payments, e-receipts, custodial set-up reports, integration with Maintenance Requests, and complete reporting. 
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Summary of Features
  • 100% Web-based
  • Mac, Windows, Tablets
  • Unlimited Locations, Buildings, Campuses
  • Unlimited # of Clients
  • Schedule by Building or Location Type
  • Schedule Equipment, Vehicles, etc.
  • Reserve Equipment Only
  • Public Online Requester Registratiom and Approval Process
  • Public Online Facilities Request form
  • Paperless permits
  • Online Client View
  • Secure Online Payment via credit card, cash, check, or interdepartmental transfer
  • Complete online & printable reports
  • Export any Report Data to Microsoft  Excel
  • Set Up your Revenue Codes & Expense Codes
  • Auto-Email Notifications for changes and reminders
  • Print or Email Receipts
  • Create unlimited price tiers
  • Set-up and Tear-Down Times show but don’t affect the published Activity Start time
  • Automated calculations for State Reporting
  • Track Multiple Contacts per Client
Facilities Web Site
  • Web Site Portal for showcasing your facilities for public viewing
  • Post pictures, descriptions, prices, options, equipment, etc. for each location
  • Publish your facilities policies
  • Publish your Requester guidelines
  • Post files, maps, documents
  • Public can submit Insurance Liability forms online
  • Access to Facilities Calendar
  • Access to School Calendars
Facilities Calendar
  • Real-Time view of all buildings, locations, equipment, and reservations.
  • Public View, Staff View, & Administrator View
  • Month View Calendar
  • Week View Calendar
  • Day View Calendar
  • View by Location Type
  • Schedule from the Calendar
  • View By Geographical Zone
  • View by School Level
  • Click any Listing to View the Permit
Requesters & Approval Routing
  • Public online Requester Registration Form & paperless approval process
  • Public online Facilities Request process
  • Set up different Approval Routing for each building or location
  • Override basic Approval Routing by client
  • Paperless approval routing via email - no need to even login
  • Toggle Requesters to be Staff or Outside Clients
  • Preset Requesters to a specific Price Tier
  • Electronic signatures for requesters for signing facilities contracts
  • Set each requester to view and edit only what you want them to have.
  • Requesters can:
    • Submit facilities requests
    • View request and permit history
    • Make secure payments online (optional)
    • View/print receipts
    • View/print permits
    • Update their personal information
    • View the facilities calendar
    • Submit insurance forms
    • Contact your office
Client Management
  • Unlimited clients
  • Create unlimited client types
  • Unlimited client price tiers
  • Unlimited contacts within each client
  • Set-up separate viewing or Requester permissions for each client
  • Set locations to only be available for certain requesters
  • Automatic email notifications
  • Set up separate approval routing by client
  • Custom contract language per client
  • Reports by client
Contracts & Permits
  • Paperless Contracts
  • Paperless Permits
  • Paperless Revisions
  • Automatic Notifications on Changes
  • Search by Client, by Permit
  • Track and report on complete Reservation and payment history of each client
  • Client Reports
  • Track Liability Insurance forms/dates
  • Set-up Attachments to accompany paperless permits
  • Tracks all contract revisions electronically
Payments & Financial Info
  • Paperless Invoicing
  • Clients can make secure payments online via credit card (optional)
  • Secure payments via check or cash
  • Pay via interdepartmental transfer
  • Batch Invoicing
  • Batch Sending of e-invoices
  • Invoice History report
  • Revenue report
  • Reconciliation Report
  • Aged Receivables report
  • Batch-send Statement reports
  • Batch-send overdue invoice notices
  • Set-up your own business office budget codes
  • Export any report to Microsoft Excel or data file
School Calendars
  • Web Calendars for each school write to Facilities automatically
  • Instant conflict-checking wth Facilities on all school calendars
  • Facilities Calendar view on all school calendars
  • The Public can get instant email or text notifications and reminders
  • Sync any schedules with your Mac or Android smart phone, tablet, Outlook or Google Calendar
Permissions
  • Set up any # of administrators - no limit - no extra cost!
  • Secure publishing - you set up who has permission to edit and publish
  • SSL Security for all client data
  • Create different departments as needed
Instant Notifications
  • Staff get automatic email notifications when their room is booked
  • Set event reminders for staff
  • Clients get paperless Contracts and Permits
  • Clients get paperless Invoices and Receipts
  • Automatic Reminders
  • Automatic Change Notifications
  • Staff can get set  up for automatic notifications when equipment is booked


Integration - across the whole district

  • The ULTIMATE District-wide Calendaring and Scheduling Solution - you really have to check this out!
  • Integrate School District, City Park/Rec,  and local Youth Sports organizations on one system!
  • No more need for multiple calendars within your school and Web site
  • Integrates with rSchoolToday Maintenance Work Orders Program
  • Integrates with rSchoolToday Inventory Management Program
  • Integrates with rSchoolToday Athletic Scheduler – no more dual entry!!
  • Integrates with rSchoolToday School Calendar – no more dual entry!!
  • Integrates with rSchoolToday League Scheduler – no more dual entry!!
  • Integration with rSchoolToday Community Ed. Class Registration
  • Integration with rSchoolToday School Age Child Care
  • BACnet Compatibility
  • API data feeds to others Building Automation Systems
Compatibility
  • Snaps in to your existing Website in 5 minutes
  • 100% Web-based
  • Mac or Windows
  • Desktop, laptop, tablet, or smart phone
  • Hosted by rSchoolToday - no tech staff needed to run
  • Nightly data back-ups
  • 99.95% up-time
  • 3 telco-grade data centers
Support & Training
  • Free unlimited customer support
  • Over 40 support staff available
  • Support available via email, phone, 800 number, chat, or ticket system
  • Real-time screen sharing for support issues
  • Online Manuals with printable pages
  • Video tutorials 
  • On-site training
  • Personalized Web conference training
City-Wide Calendaring and Scheduling
Facilities Scheduler is also the nerve center for integrating Calendaring and Facilities use between School District, the City Recreation Department and any number of Youth Sports organizations within your community.  No other system provides the turnkey package like rSchoolToday. 

Now for the first time, NO MORE multiple-entry of activities across different programs and departments within your entire city!

 


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