Facilities Scheduler

The rSchoolToday Facilities Scheduler is the most comprehensive scheduling system available. It provides real-time views of all activities in all buildings and locations within your school or District.

Facilities Scheduler shares data in real-time with the rSchoolToday Activity Scheduler, School Web Calendars, and Maintenance Requests to provide effortless scheduling and automated conflict-checking across your whole organization.

This program is cost-effective and a HUGE time saver!

With Facilities Scheduler you can

BOOK BUILDINGS, ROOMS, FIELDS AND EQUIPMENT FOR ALL SCHOOL ACTIVITIES AND OTHER COMMUNITY EVENTS

Book buildings, locations and equipment

Make Secure Online Payments via credit card, cash, check, or interdepartmental transfer.

Track and report Reservation and payment history of each client

Instant conflict-checking with Facilities on all school calendars

FACILITIES MANAGEMENT

Unlimited Locations, Buildings, Campuses, # of Clients.
Schedule by Building or Location Type.
Schedule Equipment, Vehicles, etc.
Public Online Facilities Request form.
Paperless permits.
Online Client View.
Secure Online Payment via credit card, cash, check, or interdepartmental transfer.
Complete online & printable reports.
Export any Report Data to Microsoft Excel.
Set Up your Revenue Codes & Expense Codes.
Auto-Email Notifications for changes and reminders.
Print or Email Receipts.
Create unlimited price tiers.
Set-up and Tear-Down Times show but don’t affect the published Activity Start time.
Automated calculations for State Reporting.
Track Multiple Contacts per Client.

More Features

FACILITIES WEBSITE

Website Portal for showcasing your facilities for public viewing.
Post pictures, descriptions, prices, options, equipment, etc. for each location.
Publish your facilities policies and Requester guidelines.
Access to Facilities Calendar and School Calendars.

FACILITIES CALENDAR

Real-Time view of all buildings, locations, equipment, and reservations.
Public View, Staff View, & Administrator View.
Month/ Week/ Day View Calendar.
View by Location Type, by Geographical Zone, by School Level.

REQUESTERS & APPROVAL ROUTING

Public online Requester Registration Form & paperless approval process.
Set up different Approval Routing for each building or location.
Toggle Requesters to be Staff or Outside Clients.
Electronic signatures for requesters for signing facilities contracts.

CONTRACTS & PERMITS

Paperless Contracts, Permits and Revisions.
Automatic Notifications on Changes.
Track and report on complete Reservation and payment history of each client.
Client Reports.

PAYMENTS & FINANCIAL INFO

Paperless Invoicing.
Secure payments via check or cash.
Pay via interdepartmental transfer.
Batch Invoicing.
Batch-send Statement reports and overdue invoice notices.
Set-up your own business office budget codes.

SCHOOL CALENDARS

Web Calendars for each school write to Facilities automatically.
Instant conflict-checking with Facilities on all school calendars.
The Public can get instant email or text notifications and reminders.
Sync any schedules with your Mac or Android smart phone, tablet, Outlook or Google Calendar.

INSTANT NOTIFICATIONS

Automatic email notifications when rooms and equipment are booked.
Set event reminders for staff.
Automatic Reminders and Change Notifications.

INTEGRATION ACROSS THE DISTRICT

Integrate School District, City Park/Rec, and local Youth Sports organizations on one system!
Integrates with rSchoolToday Maintenance Work Orders, Inventory Management, Activity Scheduler, School Calendar, League Scheduler, Class Registration, School Age Child Care.
Google Calendar Integration.
LDAP integration.
Google Authorization.
Rapid Identity Authorization.
API data feeds to Building Automation Systems.

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